Development and Marketing Coordinator

Position: Development and Marketing Coordinator

Classification: Full-Time (including some evenings and weekends)

Reports to: Director of Development

About AAFA-STL:

Asthma is the #1 reason children are hospitalized in St. Louis. Allergies are the third most common chronic disease among children under the age of 18. The Asthma and Allergy Foundation of America, St. Louis Chapter’s (AAFA-STL) mission is to serve children and their families affected by asthma and allergies through education, support, and resources. Since 1981, AAFA-STL, a United Way organization, has served children and youth up to age 22 experiencing asthma and allergies in Missouri and Illinois. AAFA-STL believes all children should have access to lifesaving treatment, disease management education, healthy air quality, and resources to overcome barriers to attending school and leading happy, healthy lives without limits. In the last two years, AAFA-STL’s budget and programs have seen significant expansion, increasing from $600,000 to a $4,500,000 organizational gross profit. Given this growth, AAFA-STL seeks a team member who is comfortable in and excited to be part of a changing and entrepreneurial environment.

Position Description:

The Development Coordinator provides proactive, effective, and measurable administrative support to enhance the development department’s fundraising activities. This individual will work closely with the Director of Development and Chief Executive Officer to execute an annual fundraising plan and communications strategy. This position requires the ability to work well within a fast-paced environment and a collaborative team structure. A successful candidate will be ready and excited to execute existing systems and help build new ones within a diversely growing development opportunity.

Core Functions:

• Manage Bloomerang database donor accounts, data entry, data clean-up, financial reports (daily, weekly, monthly, quarterly, and annually), and other system requirements.
• Accept and process incoming monetary and in-kind donations, as well as recording gift pledges and management of the pledges. Reconcile with Finance on a monthly basis.
• Provide donor acknowledgment in a timely manner (24-48 hours) and in accordance with the Development Department standards.
• Manage donor files and update filing procedures and practices.
• Provide weekly/monthly/quarterly/annual reports of all donations/pledges received for Development team meetings.
• Provide administrative support for direct mail strategies, including mail merge functions, segmentation, and personalization of lists.
• Coordinate volunteer program projects, recruitment, calendar, service hours, and paperwork.
• Assist with special event planning and execution, primarily the Trivia Night, Asthma & Allergy Summit, mission awareness events, and stewardship gatherings.
• Manage inventory of donor communication materials, including envelopes, letterhead, print pieces, and other branded AAFA-STL gifts.
• Draft written materials for the Development Department, including regularly updated acknowledgment letters and ongoing stewardship communication for donors (e-blasts, letters, cards, and phone calls). Be comfortable talking on the phone and interacting with donors in various ways.
• Support the marketing/communications/social media initiatives, as requested.
• Proofreading of donor materials, appointment setting, and meeting preparation for the Development Department, as requested.
• Other duties as assigned by the Director of Development.

Core Competencies:

• A passion for the AAFA-STL mission and those we serve.
• Exceptional organizational and time management skills. Strategic thinking. Ability to coordinate and prioritize multiple tasks, set deadlines, and complete projects in a timely manner while maintaining high levels of performance and accuracy.
• Database experience is a must, preferably with Bloomerang and GiveSmart software.
• Professional phone and email etiquette.
• Excellent relationship management skills and high EQ is preferred.
• Knowledge of WordPress website editing or the willingness to learn is preferred.
• Basic graphic design experience is a plus.

Qualifications:

Bachelor’s degree preferred, equivalent experience acceptable. We encourage you to apply, even if you do not meet all the criteria but are willing to learn. You may have experience outside of our requirements that make you a great candidate to work at AAFA-STL.

Experience: 

Minimum of 1-3 years of experience in development/fundraising.

Salary Range:

$36,000-$52,000 (plus benefits package)

Application Instructions:

Interested candidates should send a cover letter and resume to Sarah Barone, CFRE, at sbarone@aafastl.org. No phone calls, please. To learn more about the Asthma and Allergy Foundation of America, St. Louis Chapter, please visit https://aafastl.org/

AAFA-STL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse workforce. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.