Washington University in St. Louis
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Position Summary
Reporting to the Executive Director of Foundation Relations, the Assistant Director provides detailed research and data analysis on foundation grant making, including to peer institutions, identifies foundation priorities and tracks current trends in foundation relations.
As a non-fundraising position, the Assistant Director provides prospect research to the four front-line fundraising staff of the department and is responsible for all aspects of data management for the department’s master portfolio of foundation donors and prospects, proposal submissions and stewardship reports.
The Assistant Director compiles research findings with other pertinent information and composes comprehensive background documents on designated foundations.
Job Description
Primary Duties & Responsibilities:
- Proactively conduct online research to identify prospects and proposal submission opportunities. Continually screen foundation and peer institution websites to discover potential funding opportunities. Regularly monitor announcements from dissemination sources.
- Compile research findings and analyses, and compose comprehensive profiles related to foundations. Create and update benchmarking documents related to foundation giving to peer institutions. Draft briefing documents as requested by University leadership and University Advancement leadership.
- Maintain the department’s website, focusing primarily on the Corporate and Foundation Relations opportunities database. Collaborate with the Research Development Office in the Office of the Vice Chancellor for Research to ensure corporate and foundation funding opportunities are shared via multiple platforms and distribution lists. Gather institutional data (financial, demographic, and historic) as requested.
- Manage and provide analysis of all foundation relations data, including on foundation donors, prospects, and proposal submissions. Maintain this information in University Advancement’s database modules and project management spreadsheets. Serve as initial point of contact for Foundation Relations-related questions on prospect assignments.
- Assist in the stewardship of existing foundation donors by maintaining the master record of grant reporting requirements, advising faculty and staff of upcoming deadlines, and ensuring compliance through submission of reports
- Ensure all gift and grant-related documents are filed and shared with departments responsible for gift processing and acknowledgements.
- Other duties as assigned, including providing back-up assistance to Corporate Relations for the above duties.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
- Travel as required to bring letters to various departments on campus and assist with scholarship-related events
Physical Effort
- Typically working at desk or table
- Repetitive wrist, hand or finger movement
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (2 Years)
Skills:
Not Applicable
Driver’s License:
A driver’s license is not required for this position.
More About This Job
Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Analytical Thinking, Communication, Curious Mindset, Customer Relationship Management (CRM), Customer Service, Data Analysis, Detail-Oriented, Development Writing, Donor Reporting, Fundraising, Information Collection, Interpersonal Interactions, Microsoft Office, Oral Communications, Organizing, Project Management, Prospect Research, Software Program, Time Prioritization, University Education, Website Management, Written Communication
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance. - Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
University Advancement is committed to cultivating a diverse and welcoming environment fostering a culture of inclusion excellence where all staff are respected, valued, and provided opportunities to flourish. We encourage individuals who will contribute to the diversification and enrichment of our team to apply. You do not need to meet 100% of the preferred qualifications to apply for these positions.
