Troop Finance Specialist

Position Summary

The Troop Finance Specialist is responsible for ensuring the accurate and timely processing of Product Programs accounts receivable transactions and troop finance relations. This role will support the finance team in managing financial records, processing payments, maintaining compliance with regulatory standards, and assisting with month-end and year-end closing processes.

At Girl Scouts of Eastern Missouri, most of our roles work in a hybrid capacity (in office, remote, and/or in the field). Details will be provided during the interview process.

Girl Scouts of Eastern Missouri offers a robust benefit package to full-time employees including health, dental, vision, life insurance, disability, health reimbursement account, flexible spending account, voluntary plans (critical illness, accident, hospital indemnity, cancer, pet insurance, ID theft, and legal protection), a 403(b) retirement plan with company match, paid holidays including a winter break, paid time off, extended illness bank, parental leave, employee assistance program, a hybrid work environment, and more! Put your passion into action with Girl Scouts of Eastern Missouri!

The position is full time with a competitive hiring salary range of $50,673 – $59,540.

Apply online at https://www.girlscoutsem.org/en/discover/our-council/careers.html. 

Essential Job Duties:

Product Programs Accounts Receivable:

• Develop, implement, and maintain ACH process and procedures.
• Maintain accurate accounts receivable records.
• Perform billing, collection, and reporting activities by maintaining accounts receivable records and monitoring customer account details for non-payments, delayed payments, and other irregularities.
• Prepare monthly accounts receivable and collections reports.
• Work closely with the Product Program department in collaboration on meetings, trainings, material development, and other related tasks as needed.
• Prepare and process daily financial transactions into appropriate software systems, databases, and/or other recording tools.
• Maintain working relationships with outside collection agencies.

Troop Finance Relations:

• Research and resolve troop inquiries via various methods of communication (phone, email, mail, in-person, and/or online).
• Develop and facilitate virtual and in-person training sessions for troop leaders and/or district personnel.
• Maintain relationships with banks for troop and district accounts.
• Calculate and verify employee hours, scheduled earnings, garnishments, and deductions for payroll.
• Oversee the payroll software provider’s processing of payroll-related taxes, including federal, state, and local withholdings, and ensure timely submission of payments to the appropriate tax authorities.
• Maintain accurate employee payroll records and ensure confidentiality.
• Respond to payroll-related inquiries from employees in a timely and professional manner.

General Financial Support:

• Assist with month-end and year-end close processes, including reconciliation of accounts receivable-related accounts.
• Assist in financial management and analysis, as requested.
• Support the CFAO and/or Controller with audits by providing necessary documentation and reports related to accounts receivable and troop finances.
• Assist with financial reporting, ensuring that accounts receivable transactions are recorded accurately in the general ledger.
• Ensure compliance with nonprofit accounting standards, internal policies, and federal and state regulations.
• Serve as a collaborative team member, working to advance the mission of Girl Scouts.
• Perform other duties as required and/or assigned.

Qualifications

• Bachelor’s degree in Finance, Accounting, a related field or equivalent experience is required.
• Three (3) years of experience in accounts receivable or accounting, preferably in a nonprofit or similar environment.
• Valid state driver’s license, proof of insurance, and a driving record that is acceptable to our insurance carrier.

Knowledge, Skills, and Abilities

• Knowledge of accounting principles and regulations, accounts receivable and cash receipts processes and systems.
• Familiarity with nonprofit financial management, fund accounting, and compliance requirements.
• Proficient in Microsoft Office programs, integrated financial systems, and other general office equipment.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills and the ability to interact professionally with internal and external stakeholders.
• Discretion and confidentiality in handling sensitive financial information.
• Ability to work independently and as part of a collaborative team.
• Ability to work well in a fast-paced, dynamic organization.
• Ability to work a flexible schedule, including some evenings and weekends as required by position responsibilities.
• Ability to travel to camps, district and neighborhood meetings and other Council events as needed.

Physical Demands

While performing the duties of this job, the employee:

Must be able to remain in a stationary position 75% of the time operating a computer, including navigating websites, software platforms, spreadsheets and both electronic and paper documents.

Constantly operates a computer and other office productivity machinery such as a calculator, copier, and computer printer.

Occasionally positions self to maintain files in file cabinets.

May need to move boxes weighing up to 25 pounds across office for various needs.

The ability to observe details at close range and at a distance.

Is required to drive/ operate an automobile.

Work Environment

Constantly works in an indoor professional office environment. Exposed to moderate noise levels.

Supervisory Responsibility

NONE

Our Commitment to Diversity, Equity, and Inclusion

At Girl Scouts of Eastern Missouri, we are committed to our future and what that looks like for all girls everywhere. We recognize that each employee and each member has unique experiences, perspectives, identities, and viewpoints that add value to our inclusive community. We are a proud Equal Opportunity Employer and we encourage applicants from diverse backgrounds to apply.