Chabad St. Louis
Job Title: Executive Assistant & Operations Manager
Location: Hybrid
Type: Full-time with occasional evening and weekend events
Compensation: $70,000- $80,000 annually based on experience. No other benefits are available currently.
We are seeking a highly experienced and proactive Executive Assistant & Operations Manager to support our executive co-directors (75/25), including vendors, consultants and advisory groups—across a range of business functions. This multifaceted role is ideal for a detail-oriented, tech-savvy professional who excels in executive support, project coordination, internal operations, and client engagement. You’ll play a key role in managing priorities and supporting both strategic initiatives and daily operations in a dynamic, growing organization. The ideal candidate can blend operational expertise with a values-driven mindset. This multifaceted role is ideal for a detail-oriented, tech-savvy professional who is aligned with our mission-driven, faith-informed approach to leadership and service.
As a Chabad organization, our work is deeply rooted in Jewish, community impact, and meaningful relationships. We serve not only the Jewish community but also collaborate with leaders, educators, and professionals in the broader region, striving to create positive, lasting change.
Purpose-Driven Work: Be part of a Chabad organization where faith, leadership,
and impact intersect.
Community Engagement: Support initiatives that reach across the Greater St. Louis Jewish Community and broader community, empowering individuals and organizations to thrive.
Key Responsibilities:
Executive & Administrative Support
Manage complex calendars, appointments, events, for co-directors.
Organize and respond to email communications, draft and format executive correspondence.
Assist in the preparation of executive-level presentations, reports, and collateral.
Maintain a master project and communication list.
Coordinate leadership meetings, off-sites, and VIP events.
Project & Operations Management
Plan, track, and execute key initiatives, ensuring timelines and deliverables are met.
Monitor budgets, project schedules, and performance metrics; report insights to leadership.
Support contractor onboarding, vendor management, and external contract negotiations.
Develop and maintain internal processes for workflow efficiency and scalability.
Marketing, Social Media, & Communications
Lead content planning and publishing across social media platforms.
Develop and manage marketing timelines, newsletters, and website updates.
Coordinate with internal and external stakeholders on branding and communication strategies.
Track engagement metrics and adapt content strategy accordingly.
Client & Stakeholder Engagement
Serve as the first point of contact for client communications.
Manage CRM data and ensure high-touch client relationship management.
Review and edit client-facing deliverables (e.g., presentations, surveys, reports).
Support community engagement and philanthropic initiatives.
Financial Oversight & Reporting
Track and reconcile invoices, billing, and expense reports.
Manage accounts payable/receivable and support budget forecasting.
Requirements & Qualifications:
Experience: Minimum 3 years of executive support, operations, or business administration roles.
Education: High School Diploma required; bachelor’s in business, communications, or related field preferred.
Technical Skills:
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Familiarity with project management tools (Google Workspace) and CRM systems, Salesforce, task management and virtual meeting platforms.
Experience with social media scheduling tools and basic content creation
Applicants should submit a resume to jobs@chabadstl.org
The position will remain open until filled
Key Competencies:
Strong organizational and multitasking skills
Excellent verbal and written communication
Discretion with sensitive information
Self-directed and proactive work style
High emotional intelligence and interpersonal skills
Ability to adapt in a fast-paced, high-growth environment
· the ability to navigate faith-informed workspaces
Flexible Work: Hybrid environment with collaborative, mission-driven leadership.
Meaningful Work: Direct impact on internal operations, community outcomes, and organizational growth.
Professional Growth: Opportunities to expand your role and evolve with the organization.
Purpose-Driven Work: Be part of a Chabad-rooted organization where faith, leadership, and impact intersection.
Community Engagement: Support initiatives that reach across the Chabad and broader community, empowering individuals and organizations to thrive.
Collaborative Culture: Join a team that values spiritual growth, operational excellence, and respectful dialogue across diverse backgrounds.
We welcome individuals of all backgrounds who share our values and vision. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we still encourage you to apply—you may be the right fit for our mission.
Applicants should submit a resume to jobs@chabadstl.org
The position will remain open until filled
